What to consider when sending gifts
Be aware of high-risk products
Some products may pose extra risks when shipped outside the EU, such as alcohol, batteries, aerosols, animal-based food, or fireworks. Verify in advance whether your goods require special permits or additional documentation.
Always include a commercial invoice
For international shipments outside the EU, a commercial or pro forma invoice is mandatory. Clearly state what is in the package, where it comes from, which HS code applies and under what conditions it is shipped (Incoterms). Incomplete or unclear information often leads to delays.
Include a realistic value
The value on the invoice must match the actual value of the goods, including shipping costs. An inaccurate valuation can lead to additional checks or additional assessments.
Take into account the recipient outside the EU
In shipments to countries outside the EU, the recipient is usually considered an importer. That person is responsible for import duties and VAT handling. Inform the recipient in advance to avoid misunderstandings.
The correct classification of goods
A correct commodity code (HS code) is essential for smooth customs clearance. This code not only determines the amount of import duties, but also whether additional permits or restrictions apply. You can look up the correct code yourself via the official EU Customs Tariff (TARIC). By filling in the characteristics of the product, such as material type or composition, you gain insight into the correct rate item. Then write down the found HS code on your invoice and shipping documents to avoid delays.
Support from our Trade Compliance team
Customs formalities require knowledge and accuracy. Especially for organizations that regularly ship internationally, expert advice is valuable. Base Logistics Group’s Trade Compliance team helps with:
- establishing correct HS codes;
- control of export and import restrictions;
- advice on preferential origin and customs value.
Depending on the complexity of the application, a fee may apply. Our goal is to avoid delays and unnecessary costs and ensure that your shipments reach their destination effortlessly.
Do you have any questions or do you want certainty about the correct classification of your goods? Contact us via tradecompliance@baselogistics.com for more information or a no-obligation estimate.
